Club billing
Club billing for tennis clubs: dues, fees, and treasury in one place
e-MasterClub bills membership dues by department, booking and guest fees, training and work-hour charges, and tournament fees together, tracks the club treasury and outstanding claims, and exports SEPA XML, PDF invoices, and Excel.
- Dues, bookings, training, work-hours, and tournaments billed together
- Club treasury and outstanding claims tracked in one place
- Numbered PDF invoices plus SEPA XML and Excel export
SEPA XML export
Numbered PDF invoices
Outstanding claims tracked
Processes, permissions, and rules in one interface
What is club billing for a tennis club?
Club billing brings together everything a member owes a club: dues by department and membership type with price changes on a defined date, booking and guest fees, training charges, work-hour compensation, and tournament fees. Club treasury transactions and outstanding claims are tracked alongside it, and the result is issued as numbered PDF invoices, exported as SEPA XML for direct debit, and as Excel for reconciliation. Because billing is connected to membership records and bookings, the treasurer works from one traceable data set instead of merging several spreadsheets before every billing run.
Where manual billing costs the treasurer time
Spreadsheets and manual transfers work for a handful of members, but not for a club with regular price changes, several charge types, and a treasury to manage.
Dues tracked in scattered spreadsheets
Every price change means updating several files by hand, and it's never quite clear which version is current.
Fees from every corner of the club, nowhere together
Booking fees, training charges, work-hour compensation, and tournament fees each live in their own list, so no one sees the total per member.
No clear audit trail
When a member disputes a charge, there's no quick way to show which price applied, what is still outstanding, or which invoice covers it.
Dues, price changes, and invoicing
The core of every billing run.
Dues by department and membership type
Dues are set per department and membership type, so the right amount is billed automatically for each member.
Price changes with an effective date
A new price applies from a defined date, so billing before and after the change stays correct without manual correction.
SEPA XML export
Dues are exported as SEPA XML for a direct-debit run through your bank, replacing manual transfer preparation.
Numbered invoices as PDF
Billing documents are issued with an invoice number and available as PDF for members and the board.
Every charge in one billing run
Bookings, training, work-hours, tournaments, treasury, and claims all feed the same bill.
Booking and guest fees
Court and add-on fees from bookings appear alongside membership dues, so every charge is visible in one place.
More about court bookingTraining fees
Training charges, billed to the coach or the member depending on your club's model, flow into the same billing run.
More about training managementWork-hour compensation
Where a member's work-hour obligation isn't fulfilled, a compensation charge is billed alongside their other fees.
Tournament fees
Tournament entry and participation fees are billed through the same workflow as dues and bookings.
More about tournament managementClub treasury and shop
Club treasury and shop transactions are recorded alongside member billing, so the treasurer has one place to look.
Outstanding claims
Open claims against a member are tracked in the system, giving the treasurer a current view of what is still outstanding.
Reporting and data foundation
What supports the treasurer and the board after billing runs.
Excel export for reconciliation
Billing data exports to Excel for the treasurer, the board, or an external auditor.
Based on membership records
Billing pulls directly from member records and department assignments, so no data has to be maintained twice.
More about membership managementBilling is built on membership management and includes fees from court booking. See the full picture on the features overview.
Frequently asked questions about club billing
Direct answers about dues, fees, exports, and price changes.
Dues are calculated per member based on department and membership type, then exported as SEPA XML for a direct-debit run through your bank, instead of preparing transfers by hand.
Yes. Dues are configured per department and membership type, and price changes take effect on a defined date, so historic billing stays correct.
Court booking and guest fees, training fees, work-hour charges where hours weren't completed, and tournament fees can all appear alongside membership dues, so every charge for a member is visible in one place.
Club treasury and shop transactions are recorded alongside member billing, giving the treasurer one place to see dues, fees, and treasury activity together.
Open claims against a member are tracked in the system, so the treasurer has a current view of what is still outstanding instead of cross-checking bank statements by hand.
Billing documents are issued with invoice numbers and available as PDF, giving members and the board a document they can reference directly.
Yes. Billing data can be exported to Excel alongside the SEPA XML file, which supports reconciliation and reporting to the board or an external auditor.
Price changes are stored with an effective date, so billing before and after the change stays traceable and doesn't require manual correction.
Next step
See the full billing workflow live
Request a demo and check how dues, fees, the club treasury, and the SEPA export would work for your club.